Best Practices from Outsourcing

The top three FM outsourcing companies in Canada manage almost 250M sq. ft of properties in both the public and private sector.

While their success is based on some very specific advantages that are hard to reproduce in smaller organizations, if you aren’t thinking of outsourcing, there are a number of practices you can introduce into your organization to improve your service delivery, improve efficiency and reduce costs.

Sustainability Takes Courage

Courage seems to be the biggest hurdle to sustainability. That’s the conclusuion I got from an IFMA supper seminar on Sustainability by Bill Gregory, Director of Sustainable Initiatives from Milliken & Company. He presented a number of case studies. At first, they seemed impressive, with a number of initiatives and features that promoted sustainability, environmentally…

Top 10 Issues

These Top 10 issues come from an association that focuses on educational facilities, but as you can see, they can apply to anyone managing properties. They confirm that managing physical space is essentially the same regardless of whether you are managing corporate facilities or commercial properties. The list was put forward by APPA, the North…

Can you make a Decision?

If you are like most Property and Facility Managers, you are inundated with data and information on a daily basis yet not much of it helps you make decisions. The most fundamental problem we all face is having too much data and information because we know that’s a good thing, yet very little of it…

Communicating Environment and Energy Conservation

Energy conservation and environmental responsibility are important topics to building owners and managers, yet the challenge of getting occupants to buy-in to your initiatives and actually change their behaviours remains difficult.

Increasingly, individuals are seeing the messages in the media and making changes at home, yet they often have a difficult time linking it with things they can do at work.

Business Cases

Effective Business Cases that get the results you need are not easy. They take research, analysis and strategy, not to mention a well crafted and written document that gets the point across and influences your boss, board of directors, council, CFO and anyone else who has the ability to accept or reject your business case.

Focus on Management

The reality of the Facility and Property Management industry is that most managers and staff have strong technical skills but less experience and training in the management and business skills they need to fully benefit from their technical knowledge, improve their careers and benefit their employers. The need to focus on non-technical aspects of Facility…

One Step Re-Engineering

Staying competitive in your marketplace means you must constantly look inward and examine the opportunities to improve processes, systems and ultimately, results.

Outsourcing a business process is a quicker, more effective way of achieving the same, or even better, results as reengineering.

The Outsourcing Institute considers outsourcing to be a central management tool for the fundamental reengineering and reenergizing of businesses, and have found that accelerated reengineering benefits is one of the top ten reasons companies outsource non-core business processes.

Serving Up Quality

78% of facility managers agree that getting the correct level of service is the biggest challenge in their outsourcing initiative, according to IFMA’s Research Report #27

This statistic suggests significant gaps in outsourcing implementation. The most likely reasons for this problem include poorly defined service levels in the outsourcing contract, a performance issue with the service provider or ineffective management of the outsourced relationship.

Regardless of the root cause, the challenge identified by 78% of facility managers can be solved by defining service levels, implementing performance management and establishing effective contract management.

These three elements should be put in place before implementing an outsourcing relationship, but you can still implement them with your current service provider or plan them for the next renewal or re-tender. In fact, these techniques can even be applied to subcontracted and in-house services.